Ronald S. Cook, PC (together, “we”, “us” and “our”) are committed to respecting your privacy. This includes dealing with your personal information responsibly and in accordance with the requirements of applicable data protection laws, and employing appropriate security measures to protect your personal information.
This privacy notice (this “Notice”) describes the ways in which we collect, use and share the personal information you provide to us, or that we otherwise collect or receive in the course of operating our business and our websites. It also sets out how we store and protect such information, and describes certain rights you may have with respect to the personal information that we hold about you.
Personal information that we collect about you and how we obtain it. “Personal information” is any information in our possession or control that can be used to identify you or that we can link to you. Such personal information may include:
Information that you provide to us. We will process personal information that you give to us, including under the following circumstances:
Signing up for services on our website or otherwise contacting us including through email: When you sign up for newsletters, webinars or events, or when you contact us with queries or respond to our communications, the personal information you provide may include your full name, title, telephone number, email address, the content, date and time of your email or other correspondence, and information about your employer or your business.
Our provision of legal services: If you are a client, you will provide us with personal information when you or the organization you represent becomes a client, and as necessary in the course of our providing legal services. If you are not a client, you may provide us with your personal information because you attend meetings at our offices or otherwise are involved in one of our clients’ matters.
Information we otherwise collect or generate about you. We will collect information about you when you use our services or when we otherwise interact or correspond with you. We use various technologies to collect and store information when you visit our website. We may, for example, collect information about the type of device you use to access our website, your IP address and your geographic location, the operating system and version of your device, your browser type, the content you view and features you access on our website, and the search terms you enter on our website.
Uses of your personal information. We may use your personal information in a number of ways, including:
to provide legal services to our clients;
- to manage our business and commercial relationships with our clients, suppliers and vendors;
- to engage in marketing and business development activities in relation to the services we provide, including sending you newsletters, legal updates, marketing communications and other information that may be of interest.
- to comply with our legal and regulatory obligations, or to establish, exercise or defend our legal rights;
- to manage and analyze usage and performance of our websites or our other online services;
- to improve the services we offer;
- to respond to any requests, or investigate any complaints you may have, or to notify you about any changes to our services or our website; and
- to prevent and respond to actual or potential fraud or illegal activities.
We rely on one or more of the following legal grounds for using your personal information in these ways:
we have your consent; we need to in order to take steps to enter into a contract with you or to perform our obligations under a contract with you, including a contract to provide legal services; we need to in order to comply with our legal and regulatory obligations, or to establish, exercise or defend our legal rights; or it is required for our legitimate business interests, some examples of which are listed in the ‘Uses of your personal information’ section, above.
Sharing of your personal information
We share personal information among our offices, including our offices in New York and London, as well as any office(s) we may open in the future.
We may also share your personal information with third parties including: third party agents or contractors that are subject to confidentiality requirements, in connection with the processing of your personal information for the purposes described in this Notice (this may include, for example, IT and communications service providers, or suppliers or vendors who provide support services to us);
third parties relevant to the legal services that we provide, including counter parties to transactions or litigation, other professional service providers, regulators, authorities, governmental institutions and stock exchanges; and regulatory authorities, courts, tribunals, government agencies or law enforcement agencies to the extent required by law, regulation or court order (for example, if we are under a duty to disclose your personal information in order to comply with any legal obligation, or where we need to establish, exercise or defend our legal rights).
Retention of your personal information. How long we retain your personal information will vary depending on a number of factors, including:
the purpose for which we are using it – we will need to keep the data for as long as is necessary for that purpose;
legal obligations – laws or regulations may set a minimum period for which we have to keep your personal information.
Protecting your personal information
We have put in place various technical and organizational measures intended to protect your personal information from unauthorized access, use, disclosure, alteration or destruction consistent with applicable data protection laws.
Security of your personal information. If you are a client, electronic communications between you and us, including via our website, may be treated as legally privileged, as attorney work product or otherwise confidentially under applicable rules of professional responsibility. Nothing in this notice is intended to affect such protections for existing clients. If you are not a client, your communications with us are not eligible for such protections except for certain limited special circumstances.
Your rights regarding your personal information. Subject to the provisions of local laws and regulations from time to time, you have, or may have, certain legal rights in relation to the personal information that we hold about you, which you can exercise by contacting us as set out below. As such, you may be entitled, in certain circumstances:
- to request details regarding our processing of your personal information, and access to the personal information that we hold about you;
- to withdraw your consent to our processing of your personal information;
- to receive certain personal information;
- to request that we correct your personal information if it is inaccurate or incomplete;
- to request that we erase your personal information;
- to request that we restrict our processing of your personal information;
- to lodge a complaint with the relevant data protection authority if you think that any of your rights have been infringed by us.
Please note that these rights may not be absolute. For example, if you withdraw your consent to our processing of your personal information, or request that we restrict such processing, we may still be entitled to process your personal information if we have other legal grounds for doing so. We may also be entitled to refuse certain requests for access to copies of personal information, particularly information that is subject to legal privilege, or requests to erase your personal information if we are otherwise legally entitled or required to retain it.
How to contact us. If you would like further information on the collection, use, disclosure, transfer or processing of your personal information, or would like to discuss your entitlement to, or exercise of, any of the rights listed above, please email us firstname.lastname@example.org
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